Academic Management Coordinator

University of the Incarnate Word

San Antonio, TX, USA

Published: 2/18/2026

Administrative Staff

Full Time

Academic Management Coordinator

UIW Mission

Position Summary
The Academic Management Coordinator is responsible for managing the day-to-day academic support functions for the University of Incarnate Word Rosenberg School of Optometry (UIWRSO). This position handles logistical tasks for academic affairs, supports academic events, and ensures smooth running of the academic program. The Academic Management Coordinator reports to the Dean, Rosenberg School of Optometry.

Essential Functions

Job Duties

Knowledge Skills and Abilities

Strong ability to maintain confidential information.
Proficiency in MS Outlook, Word, Excel, or similar systems.
Ability to maintain professionalism in all areas in a dynamic high activity environment.
Strong event coordination skills.
Proficiency in preparing and executing purchasing and reconciliation transactions.
Strong communication skills-verbal, written, and interpersonal.
Strong organizational skills.
Strong attention to detail and follow through.
Ability to effectively work independently and in a team environment.
Strong ability to effectively manage multiple priorities in a deadline-driven environment.
Strong time-management skills.
Excellent customer service skills.
Ability to work effectively with individuals from diverse communities and cultures.
Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
High school diploma or equivalent.

Required Work Experience

Two (2) years of office management or other relevant experience in a complex office setting.
One (1) year of experience in the planning and/or execution of events.

Preferred Qualifications

Office management experience in a higher education, optometry, or similar environment.
Bilingual skills in Spanish language.

Required Certifications, Licenses or Registrations
Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours
Monday through Friday 8am to 5pm with extended hours or weekends as needed to meet departmental goals.

Physical Demands

Ability to lift up to 15bs for table set-up/tear-down at events.
Ability to lift up to 20lbs of office/event materials, as well as to reach overhead, bend, and squat to retrieve office/events materials.
Ability to push/pull event carts holding up to 45 lbs.
Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Posting Number: AS2224PO
Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 03/16/2026
Position End Date (if temporary):
Reports To: Dean, Rosenberg School of Optometry
Salary: $42,000 Annualized
Open Date: 02/16/2026
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant
N/A.

To apply, visit https://jobs.uiw.edu/postings/30411

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).