Fixed Asset Specialist (Shipping/Receiving)

University of the Incarnate Word

San Antonio, TX, USA

Published: 3/24/2026

Administrative Staff

Full Time

Fixed Asset Specialist (Shipping/Receiving)

UIW Mission

Position Summary
The Fixed Asset Specialist (Shipping/Receiving) is responsible for managing the university's fixed assets, to include ensuring accurate tracking, reporting, and compliance with relevant policies and regulations. Position collaborates with various departments across the university to maintain an up-to-date inventory of fixed assets, conduct asset evaluations, and support the financial reporting process. The Fixed Asset Specialist (Shipping/Receiving) reports to the Director of Procurement and Other Support Services.

Essential Functions

Job Duties

Knowledge Skills and Abilities

Ability to consistently maintain established work schedule.
Strong interpersonal communication skills including tact and diplomacy.
Strong organizational and planning skills with attention to detail and follow through.
Coordinating and maintaining capital and non-capital fixed asset tracking database.
Ability to successfully establish and maintain effective working relationships.
Ability to effectively maintain confidentially of work related information and materials.
Proficiency using standard office software applications to include MS Outlook, Word, and Excel or similar database system.
Ability to effectively use dollies, equipment carts, pallet jack, and potentially a forklift.
Ability to work effectively with individuals from diverse communities and cultures.
Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
High School graduate or GED equivalent.

Required Work Experience
Two (2) years of experience in the field of fixed asset and/or shipping and receiving.

Preferred Qualifications

Experience using Ellucian Banner.
Experience serving as a lead in fixed asset and/or shipping and receiving.

Required Certifications, Licenses or Registrations
Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals. Occasional earlier hours required.

Physical Demands

Ability to lift up to 50lbs of equipment/materials.
Ability to push/pull carted/dollied inventory which may be bulky or heavily weighted.
Ability to reach overhead, bend, squat/kneel to inspect inventory items.
Ability to regularly move about campus in the delivery of inventory/postal items.
Ability to drive for extended periods of time in the delivery of inventory both on and off main campus. Note that on-campus driving includes use of golf carts with standard exposure to Texas weather conditions.

Posting Number: AS2238PO
Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 05/01/2026
Position End Date (if temporary):
Reports To: Director of Procurement and Other Support Services
Salary: $37,000 Annualized
Open Date: 03/23/2026
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant
N/A.

To apply, visit https://jobs.uiw.edu/postings/30694

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).