Phase II (Administrative) Coordinator

University of the Incarnate Word

San Antonio, TX, USA

Published: 4/17/2026

Administrative Staff

Full Time

Phase II (Administrative) Coordinator

UIW Mission

Position Summary
The Phase II Coordinator works collaboratively with the Office of Medical Education to provide administrative and operations support towards the implementation of Phase II curriculum of the undergraduate Osteopathic Medical Education at SOM. Primary responsibilities include providing support solutions for learners, staff, and faculty. The Phase II Coordinator reports to the Director of Pre-Clinical & Clinical Support.

Essential Functions

Job Duties

Knowledge Skills and Abilities

Excellent written and verbal communication skills.
Strong skills in creating reports.
Strong administrative and project/event coordination skills.
Strong proficiency in Microsoft, Excel, Word, PowerPoint, and Outlook or equivalent.
Commitment to quality and service.
Ability to work in a team and flexibility to work with others in a variety of circumstances.
Ability to effectively prioritize tasks/goal while working with multiple assignments in a deadline driven environment.
Ability to work effectively with individuals from diverse communities and cultures.
Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
Bachelor's Degree.

Required Work Experience

Three (3) years of professional coordination/administrative support experience in higher education and/or medical school. Note that intern or other relevant experience will be considered.
Three (3) years of experience in database management in a professional environment.

Preferred Qualifications

Familiarity with principles and practices of Osteopathic Medicine.
MS Teams experience.

Required Certifications, Licenses or Registrations
None.

Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental and learning community goals.Some weekends may be required.

Physical Demands

Ability to lift up to 25lbs for table/chair set-up/tear-down at events and moving testing/event materials.
Ability to reach overhead, bend, and squat to retrieve testing/event materials.
Ability to push/pull event carts holding up to 50lbs.
Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues to actively engage faculty, staff, and students, as well as attend meetings on and off campus.

Posting Number: AS2246PO
Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 05/01/2026
Position End Date (if temporary):
Reports To: Director of Pre-Clinical and Clinical Support
Salary: $43,000 Annualized
Open Date: 04/16/2026
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant
N/A.

To apply, visit https://jobs.uiw.edu/postings/30871

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).