Receptionist and Office Assistant

University of the Incarnate Word

San Antonio, TX, USA

Published: 2/26/2026

Administrative Staff

Full Time

Receptionist and Office Assistant

UIW Mission

Position Summary
The Receptionist and Office Assistant serves as the primary point of contact for the Feik School of Pharmacy. Position provides office support to faculty, staff, and students. The Receptionist and Office Assistant reports to the Administrative Assistant to the Dean.

Essential Functions

Job Duties

Knowledge Skills and Abilities

Must be organized and have strong attention to detail.
Must have the ability to meet deadlines, prioritize responsibilities, and coordinate numerous projects simultaneously while dealing with interruptions from internal and external customers.
Must maintain quality of openness to members of the FSOP.
Must have a strong work ethic with the ability to work independently or as part of a team.
Must have strong oral and written communication skills, as well as sound interpersonal skills.
Must have the ability to work collaboratively and to share skills with team members.
Customer service oriented with a friendly demeanor.
Proficient in MS Word and Excel, to include general knowledge of formulas.
Ability to operate photocopier or other standard electronic office machines.
Perform routine alpha-numeric filing tasks.
Must maintain professionalism and adhere to a business professional dress code.
Must have the ability to work effectively with individuals from diverse communities and cultures.
Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
High School Diploma or its equivalent.

Required Work Experience
Three (3) years of office experience.

Preferred Qualifications
Three (3) years of office experience in an academic setting.

Required Certifications, Licenses or Registrations
Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours
Monday through Friday 7am to 4pm with occasional extended hours as needed, especially in the planning and execution of special events, to meet departmental goals.

Physical Demands

Ability to lift up to 20lbs for table set-up/tear-down at events.
Ability to reach overhead, climb step-stools, bend, and squat to retrieve office/events materials.
Ability to push/pull event carts holding up to 40 lbs.
Ability to actively engage in events for extended periods of time.
Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Posting Number: AS2226PO
Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 03/16/2026
Position End Date (if temporary):
Reports To: Administrative Assistant to the Dean
Salary: $34,300 Annualized
Open Date: 02/18/2026
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant
N/A.

To apply, visit https://jobs.uiw.edu/postings/30471

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).